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Each owner of a business wants to manage the resources he/she uses to operate the company. Robust record-keeping is required to keep a close eye on where the resources come from and what reason they will be used for. That’s where you can make a journal entry online to document the business transaction in the QuickBooks. This can assist you in many ways, such as fixing an accounting mistake, monitoring the loan or debit, and tracking where the company cash is spent.

While QuickBooks automatically records transactions and places them in the general ledger, via the journal entry function, you can still manually edit transactions anytime you want to. You can record invoices with QuickBooks accounting software, produce sales receipts, prepare bills, checks, etc. In addition, they can be put into a general ledger. How can these classic features be taken advantage of? Further in this blog we will discuss the steps to create a journal entry online in the QuickBooks.

Let us understand what is a Journal entry

The consumers of QuickBooks often remain uncertain about making a journal entry online in the QuickBooks and eventually outsourcing their accounting duties. It is important that the journal ledger has the requisite know-how to run the company smoothly. It is effectively divided into two parts, credit and debit; the sum of both should count as a thumb rule. As the key category of accounts in a company, the general ledger acts to document the balance sheet of income and expenditures. The entry in the journal consists of a few critical components. They’re here.

  • A date for the transaction.
  • The name of the affected account, along with its account number.
  • The number that has to be credited or debited.
  • Reference number of the transaction.
  • Overview of transaction.

What is the need to use an online journal entry in the QuickBooks?

Different advantages of journal entries tempt you to use them. Some of the most important explanations are below:

  • When sending money between income and spending accounts, you can use it.
  • You can also use QuickBooks online journal entry when transferring cash to the income and expenditure accounts from the debt, asset, or equity account.
  • Likewise, you can enter the debit and credit in the general ledger using the journal entry.

What needs to be ensured when making journal entries?

  • There are some aspects you would need to make sure of, for example, when making journal entries.
  • The very first thing that requires consideration is that inventory or payroll statements should not be turned into journal entries.
  • There must be one account receivable or one account payable for every entry.
  • There ought to be a client or vendor entry for any account of the form payable or receivable.
  • If a user wants to correct any transaction, they will have to delete and reverse the journal by deleting it and
  • A significant thing to remember is that multi-currency in a single journal entry is not enabled by QuickBooks. Every currency has its journal entry, therefore.
  • The user is allowed to view the extra columns for the position and class when making journal entries in the QuickBooks online plus.

Steps for making a journal entry in the QuickBooks. 

Here are all the steps needed to construct a journal entry for QuickBooks. To prevent any problem, follow them in a given order.

Phase 1: Go to the function for the journal entry

In QuickBooks, the very first step towards making a journal entry is.

  • Go to the entry feature for the journal.
  • On the top-right side of the file, press the plus button.
  • A drop-down list with the heading Build will open; you will need to press the Journal entry button here.
  • Afterwards, you will be guided to a new window where the desired information will have to be filled in.

Step 2: Include the number for the date and journal

 You would have to provide the date and journal number in the form that you opened in the previous phase after navigating to the journal entry feature. To do this, edit the journal date until the paper opens on your computer screen, and make sure that the latest date is automatically modified in the QuickBooks. If you enter data from a previous date or month, make sure that it is changed before moving on to QuickBooks. You will have to enter the journal number until the entry date is rectified. If you do not manually enter the journal number, QuickBooks will automatically enter a sequential number. For instance, if the journal number is 101, QuickBooks will follow this number, which is 102, automatically and sequentially.

Step 3: Fill in the details you want

 In order to continue with journal entries, you would need to fill in the following categories.

  1. Accounts or account chart-You can enter the needed account information here.
  2. Journal code: You can enter the journal code linked to the account after the account table. Make sure you use the same journal code linked to transactions in debit and credit accounts.
  3. Debit or credit- In recent transaction records, you will search for transactions. Here, the debit is the first in line, and you can also check whether the debit has changed after the transaction has been made.
  4. Description– For each transaction, you can enter the specifics of the description.
  5. Enter name- You can select the name of the customer, employee, or seller here. Make sure to enter the information that are right.

Stage 4: The recurring journal entry schedule is chosen

If a particular transaction occurs at a periodic interval, it would help if you choose the recurring journal entry schedule. You can select the name of the template (transaction name), the interval (date and month set), and select the start date. Click Full once you have saved the transaction.

Ending note

Hopefully, the above steps will made it clear how you can create a QuickBooks online journal entry. While QuickBooks performs several functions in the context, the technicalities of doing journal entries must be understood manually. It will help you correct any errors or manually enter transactions, just in case. You must contact the authorized QuickBooks customer service if you want any more clarification. You can receive assistance by emailing us at ( You can however visit our web site at for more QuickBooks-related stuff.

Post Author: qbooks247

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