Site Loader
200 Continental Drive, Suite 401, Newark , Delaware, 19713

You must adjust payroll obligations in QuickBooks Desktop to correct any employee’s payroll details for the Year-to-Date (YTD) and Quarter-to-Date (QTD). Change the information for employee add-ons, contributions, and deductions. If the payroll liabilities go awry, you can also use the QuickBooks liability modification functionality.

When you have either Assisted Payroll or QuickBooks Online Payroll, you’ll need to contact the QuickBooks remote support to enable the payroll liability adjustment because you can’t do it yourself.

If you use QuickBooks Standard, Basic, or Enhanced Payroll, read this post in QuickBooks Desktop to learn how to change Payroll Liabilities.

 What is the purpose of the Liability Adjustment in Payroll?

If you’ve set up the improper Health Insurance Company Policy or the wrong type of tax monitoring, you can fix it with a liability adjustment.

With the help of liability correction, you may fix workers’ year-to-date expenses, deductions, wages, and adjustments. Workers who are no longer receiving paychecks fall into this category.

You can still do this for items like the 401(k) business share and the Health Savings Plan to modify the employer contribution level.

Adjusting Payroll Liability in Various Ways

Step 1: Find Payroll Inconsistencies

  • You’ll be able to tell what modifications you should make based on it.
  • Payroll should be followed up on. You’ll be able to see what issues have an impact on your liabilities by using this tool.
  • So, first, run a payroll search to see if there are any missing details or other irregularities with the new system.
  • Then you’ll need to double-check the setup of payroll products, employee reports, and wages as well as tax numbers.
  • The tax bill, on the other hand, is quite large. At a flat tax rate, differences must still be handled.
  • The application will also provide you some pointers on how to rectify these mistakes.
  • After you’ve completed your payroll audit, you’ll need to run a payroll Summary Report and make the necessary changes. Make a list of how many Payroll Components or Products you want to modify.

Step 2: Payroll Liabilities are adjusted.

  • Choose Payroll Taxes and Liabilities from the Employees menu.
  • Thereafter, change the Payroll Liabilities option.
  • Afterwards, using the ideas below, fill in the fields.
  • You must provide the same date in the field Date in the last paycheck of the quarter. If you’re planning to operate in the next quarter, though, utilise today’s date.
  • On your Payroll Expense Balance Sheet, as well as forms 940 and 941, you use the Actual Date to evaluate sums.
  • Following then, many personnel and company adjustments were made.

Employee Change: Select this option if you have the ability to change the company’s compensation goods. By changing this, the employee’s year-to-date W-2 form details are updated.

If you want to wipe the balance, you must select this option in the Employee Liability Payroll Summary.

After that, choose an employee.

The following suggestions will help the Taxes and Liabilities Team.

Object Name: Select the object in this section that you want to alter.

Amount: If you want to increase the quantity, input a positive number; if you want to lower the amount, type a negative number.

Wage Base: This industry does not see a lot of action. You must utilise this if you wish to avoid a tax credit number on a paycheck.

Taxes are also a hot topic: This option is only available when filing a claim on a salary basis.

Memo: Here’s a quick rundown of the changes you made for the potential reference. Then select the Impacted Account option and then OK.

Choose the option that does not effect accounts for accounts with liabilities and expenditures so that the balance sheets of both accounts stay intact.

  • For accounts with liabilities and expenditure, pick the alternative do not impact accounts such that balance sheets of both accounts can remain intact. This adjustment would only affect the Year to Date (YTD) number on the payroll accounts.
  • You must select the Impact Liability and Expense account if you want to participate in any liability and expense account change transfers.


This article will teach you how to modify your payroll commitments in QuickBooks Desktop. We’ve outlined the entire process for making changes to payroll obligations for both employees and the firm. If you don’t have enough accounting knowledge, we recommend consulting a professional before making any changes to your payroll liabilities. Rest assured, if you require any support, you may call our QuickBooks phone number.

You can also send an email to Visit for additional details. Keep in touch with our executives, who are available 24 hours a day, 7 days a week to assist you.

Post Author: qbooks247

Leave a Reply

Your email address will not be published.