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If you want to learn how to use QuickBooks’ fixed asset manager to keep track of your fixed assets, this is the place to be. You must read our article in order to complete the assignment on your own, as we have outlined the measures that must be taken.

Fixed assets are assets that are purchased for long-term use and are unlikely to be converted into cash. These assets could include land, construction, machinery, and a variety of other things. Fixed asset managers can be set up and used in QuickBooks to efficiently keep track of assets including their depreciation in an automated process.

In this post, we’ll go over how to log fixed assets in QuickBooks so that you can keep track of your long-term assets.

If you require any assistance with Quickbooks, please contact Quickbooks Support to receive assistance from our certified QuickBooks experts.

How can I manage fixed assets in QuickBooks?

You must carefully read the instructions below to use the QuickBooks fixed asset manager:

 Assign a User Account to a Group of Properties

You must manually assign the accounts to the assets in FAM by following the instructions below:

  • First and foremost, open the Fixed Asset Manager.
  • And after that, in the Schedule tab, you must highlight all of the properties that must be assigned to a specific account.
  • Thereafter, right-click the asset you want to add G/L accounts to and select Add G/L Accounts to Assets.
  • To end, select the account and then click OK.

Change or add to the Depreciation Environment

  • To effectively monitor fixed assets in QuickBooks, you must change or incorporate the depreciation method so that FAM can accurately calculate current and prior depreciation.
  • FAM should be downloaded first, and then Client Details should be selected from the File menu.
  • After this, from the Methods tab, choose an appropriate depreciation system for the depreciation basis.
  • To confirm the changes you’ve made, click OK.

Depreciation of an Old Asset

  • If your company still has old properties, you must report them with correct depreciation before setting up the FAM.
  • In QuickBooks : To Keep Track of Depreciation
  • To begin, select Fixed Asset Item List from the list menu.
  • After that, click Object and then New.
  • Fill in the blanks, then click OK to close the New Item window.


  • Click OK to open the Asset Sync Log window.
  • And after that, on the Schedule tab, double-click the asset you created.
  • Next, in the Federal column, go down to the Prior Depreciation row and select the number indicated.
  • Afterwards, make the requisite adjustments in the AMT, ACE, Book, State, and other columns.

 QuickBooks Fixed Asset Pieces can be exported to ProSeries Form 45622.

It must be proSeries in the same year if you want to export data from QuickBooks’ Fixed Asset Manager. The main reason for these conditions is that the calendar year is determined by QB Desktop, while the tax year is determined by FAM and ProSeries. For QuickBooks 2017, you’ll need FAM 2016, which can be exported to ProSeries 2016.

FAM Fixed Assets imports data from Excel.

QuickBooks FAM allows users to import data from third-party applications as these applications will export data as a Comma Separated Value (.CSV) file. Follow the steps below to import data into QuickBooks using the fixed asset manager:

  • In the first step, you can open the Fixed Asset Manager.
  • Then, from the File menu, select the Import option.
  • After that, select Comma Separated Values to begin the Import Wizard (CSV).
  • Follow the on-screen instructions to finish the importation operation.

Final thoughts

After reading this article in its entirety, you will be able to conveniently manage fixed assets in QuickBooks. Please contact our QuickBooks support number if you need any technical assistance. While you’re connected, you can ask our expert any questions you have or discuss any technical issues you’re having.

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Post Author: qbooks247

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