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In this article we will discuss how to export and convert QuickBooks Online data to Desktop.  To set up Internet Explorer and have your data ready to transfer from QuickBooks Online to the QuickBooks Desktop, continue with the following methods. This move guarantees you a hassle-free export of results. You’ll see things look different from the QuickBooks Desktop after exporting the data, but you’ll understand quickly. And let’s go further and take a glance at the steps for exporting and converting QuickBooks Online to Desktop files.

In case you need any assistance get in touch with our QuickBooks support team and our experts will help you.

Measures for exporting and converting the QuickBooks Online to Desktop Data.

Step 1: In Internet Explorer, set up the security settings

  • Firstly, you need to configure Internet Explorer’s security settings such that you can execute the conversion steps quite quickly. Find out the measures listed to do this:
  • Go to your icon in the Internet Explorer and right-click it and afterwards pick Run as administrator.
  • Press the Tools symbol and then check for Internet Alternatives.
  • Go to Security and after that press on Trusted Sites.
  • After that Press the Sites tab.
  • Add * and * to the zones in the Add this website area.
  • Now you need to make sure that it is appropriate to uncheck Enable Server Authentication (https 🙂 for all sites in this area.
  • Leave this Trusted Sites window then.
  • And, it must be unchecked to allow Protected Mode.
  • Tap apply, then press Okay afterwards.
  • Do not shut your Internet Explorer window just leave it as it is.

Step 2: Set up the QuickBooks Desktop for export desktop.

To prepare the QuickBooks desktop to execute the export measures, go through all the steps mentioned below:

  • Go to the QuickBooks Desktop icon and right-click it, and after that click run as administrator on the specified list of many choices. If your QuickBooks Desktop is not already installed, the QuickBooks Desktop can be downloaded for the trail to be used for this process.
  • Then press the File button and select Close Company.
  • Also, do not close the open QuickBooks Desktop until the majority of the measures have been completed.

Phase 3: Plan to export your information from the QuickBooks Online

  • Then, take the steps to render your QuickBooks Online data available for QuickBooks Desktop exportation.
  • Open the QuickBooks Online and press the Settings button and pick Export Data.
  • The explanation why you want to export yourself must be stated here and then tap to continue.
  • Then, go to the Moving to the QuickBooks desktop section and press Learn More.
  • After that, go to the company Data Download section then press Learn More.
  • Press the Get Started button.
  • Then, press Install ActiveX Control and then go to Enable ActiveX with the onscreen instructions. When you have finished the installation, press Finish.
  • You then have to pick the details that you need to export and afterwards tap on Continue.
  • Reverify the restrictions, and then press Proceed.
  • In the open window, add all your contact information as well as click Continue.
  • You will get an email once your data is ready for importation. This can take a matter of minutes, but with firms that have more purchases, it can also take up to 2 hours.

Step 4: complete the export of your data

Get started with the QuickBooks Online. To go back to the export list, you will have to repeat several steps.

  • Open the QuickBooks Online, then press Settings and go to Data Export.
  • Then you ought to repeat these steps 2 to 5 in mentioned above. “Step 3: Plan to export your information from the QuickBooks Online “.
  • Tap on Continue to download from the QuickBooks Online Export website.
  • Then, it’s time to switch to QuickBooks Desktop.
  • Ensure you’re on your QuickBooks Desktop on the No Company Open screen. If you have an available company, click on the File button and select Close Company.
  • Then, go back to your QuickBooks online and press Update.
  • Go to the Save Company File window and pick a place to save the file. Select any place instead of your Windows Desktop.
  • When you have done installing, tap on Convert Now.
  • Then, go to the Build New QuickBooks File window and give your file a name and select the place to store the file. Choose a location on the local computer only and not an extra or external disc or other capacity on the network.
  • And after export, select done.

Important: It could take some time for the entire project to be finished. It doesn’t mean the export has crashed whether you feel like it got trapped or frozen. Just relax and wait a few times and you’ll see that the progress bar is going to start again.

If your status bar does not seem to change in the event,

Then you’ll have to search for an Application Certificate on the QuickBooks Desktop.

  • Go to your Windows Taskbar and check for the QuickBooks desktop button and click on that to open it. You will be displayed the Application Certificate on your screen.
  • Each time in the Application Certificate window, press the yes prompt button.
  • Then Press the Proceed tab.
  • In the corresponding validation window, click on Completed.

Step 5: Check that your information has been exported appropriately

Using the Benefit and Loss analysis after exportation to your sector to ensure the balancing of your books. Run the QuickBooks Online and compare this with the same QuickBooks Desktop report.

Note: It is good to run them on an Accrual basis for matching when comparing results.

See that they don’t work,

Due to exporting restrictions and unsupported versions of Internet Explorer, results are typically mismatched.

  • Select File in the QuickBooks Desktop and choose Close Company.
  • Then repeat the above-discussed move 4: “Finish your data export” and begin to convert your file again. This issue can be resolved almost all of the time on the second attempt to convert.

Check the Benefit and Expense document again after it’s over. If they don’t fit yet, then you’ll have to contact the QuickBooks technical team, and they’ll help you with that.

Step 6: Cancel the QuickBooks Online 

In the future, if you find that you don’t really need the QuickBooks Online, you can cancel your QuickBooks Online Schedule.


Hopefully, these steps will function for you so you will be able to export and convert QuickBooks Online to Desktop data quickly. And if you need any technical assistance, please feel free to call the QuickBooks support number while following the above procedures. Our trained expert will respond to your call and fix all the issues and problems you encounter while using the app. Our experts are known to be among the most effective and accommodating. We believe in delivering the best data and support for our clients. By writing to us, you can also contact us at (

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