To Use Accountant's Copy in QuickBooks Desktop

Accountant’s copy is most important concern for every organization. But what will you do if your accountant is not available and your client is waiting for some updation. To overcome such issues QuickBooks Customer Care support will explain you how to use accountant’s copy. This feature allows accountants and clients to work on a company file at same time, this copy is transferred between accountant and clients without bulky email exchange. There are some points need to keep in mind regarding what to do and what not to do.

We at QuickBooks Customer Care Support will assist you in best possible way, still if in case you stuck somewhere, feel free to call QuickBooks Helpline number @ 1-800-290-0629. Our team is available 24*7 to guide you.

Systematic Plan of Accountant’s Copy

In the Accountant’s Copy feature files are transferred between accountants and clients through Intuit servers.

Create Accountant’s Copy >> Send to accountant for reviewing and editing.
The client can work on current items in the company working file with (.QBW) extension.

Save >> Accountant’s Copy as an export file with (.QBX) extension.
This will activate the system to send an email with a Download link for the export file to the accountant.
The accountant will access and open file
Create a working file (.QBA), and make changes and corrections >> Save all changes
Create a saved import file with (.QBY) extension.
Now, client can open specified import file to relate the accountant’s changes to the company file.

Dividing date: Explained

The Accountant’s Copy uses this feature Dividing Date to provide detail of financial period the accountant can work on. This restricts the transactions accountant can modify.

Accountants can only modify those transactions that will fall on or before the dividing date. To prevent clash of overwriting changes, clients can only modify transactions in their working file that will fall after the dividing date until and unless the Accountant’s Copy Restriction is removed.

Clients

What you can/can’t do while changes are pending

When your accountant is making changes in the Accountant’s Copy you sent, you can also work to make changes to transactions in the current period, after the dividing date.

Following changes in .QBW file with pending accountant’s; changes can be made:

By adding new entries to any of your lists
By creating, editing, and deleting transactions
By editing the list information
By turning on Payroll

When accountant’s changes are pending, you can’t make the following changes:

You cannot edit or delete existing accounts
You cannot send Assisted Payroll Data or Direct Deposits

Clients

Reconciliation and pending changes

It is very much possible to settle your accounts with a pending Accountant’s Copy. Your reconciliation may be rolled back if you clear transactions dated on or before the dividing date or if your accountant reconciles the Accountant’s Copy and undo your reconciliation. Verify this with accountant whether they plan to reconcile the Accountant’s Copy before you reconcile your accounts in your working file.

For Accountant

What you can or cannot do in Accountant’s Copy

Changes we can make to accountant’s file:

· We can add an item to class lists, customer list, employee list, and supplier list

· We can add items on Supplier list and Item list

Changes we cannot make to accountant’s file

· Add, edit or build assemblies

· Change type of an item

· Delete or merge existing

· Enter vehicle mileage

Transactions

Changes you can do

You can add, edit, and delete types of transactions dated on or before the dividing date
You can add new transactions dated after the dividing date
You can edit account and tax information for existing items

You cannot make the following changes:

You cannot add, delete, or edit
You cannot add, edit, or delete sales tax payments
You cannot add or use card processing
Create non-posting transactions such as estimates and sales orders
Edit payments by card

Payroll